2021 Volunteer Positions
Announcer: The Announcer uses the PA system to notify the swimmers what event is being swum currently and what the next two events are. Announces first, second and final calls for each event; plays music during swims; and makes other various announcements throughout the meet such as acknowledging our sponsors, promoting concession and swim shop items, and recognizing record breakers. This position works closely with the starter to keep the meet running smoothly. The Announcer is a critical position to our team and we need several people trained so that the meets aren’t disrupted and move quickly. **Must provide your own music on your phone.
Computer Helper: This position works with the Computer Rep to verify that the official time recorded on the Event Card matches the time entered into the computer.
Concessions: This position works at the Concession stand selling drinks and snacks to parents and swimmers. There is preparation work needed on Saturday morning at swimmer check in and clean up after the meet.
Dolphin Timing Systems Coordinator: Coordinates the Dolphin Timing System. Must be trained for this role.
Event Board/Swimtopia: This position works the event board and runs the app by changing Events and Heats of Strokes as they occur. Volunteer for this position will need a wifi-enabled smartphone or tablet (android or apple) and charger.
Exchange Judge/Timer: This position makes sure the exchange between swimmers during the relays is legal. This position requires certification, which is provided by training from the Team Coach and the Northwest Swim Circuit. Required to attend an Officials Clinic prior to the start of the season. The relays are held at the beginning and the end of the meet. For the 2021 season, exchange judges will also be timers during all individual races.
Head Timer: Head Timer is responsible for organizing and briefing the Lane Timers on their duties prior to the meet, and shall be in charge of the Lane Timers throughout the meet, with authority to remove and replace any Lane Timer, with the approval of the Home Meet Director. Head Timer is responsible for running two stop watches for use as backups during each heat of each event should a Lane Timer’s watch malfunction. This position requires certification, which is provided by training from the Team Coach and from the Northwest Swim Circuit.
Heat Ribbons: This position awards "Heat Winner" ribbons to swimmers who win an individual heat within an event, regardless of disqualification or final standing.
Mask Runner: This position requires two runners. One to collect masks from swimmers at the starting blocks, and take to the other end of the pool. The other is at the far end of the pool to give masks back to swimmers. This is a very active position and needs someone who can be on his or her feet for a couple hours.
Merchandise: Works at the merchandise table helping to sell and collect money for Hurricane merchandise.
Photographer: This position works the entire meet, photographing the swimmers during races, candid shots of swimmers, families and volunteers around the meet. Upload photos onto the Hurricanes Shutterfly account. **MUST HAVE YOUR OWN CAMERA, cannot be the camera on your phone.
Ready Bench: This position involves up the swimmers by event, heat, and lane and gets them to the starting blocks in the correct order and on time. This is a fast paced volunteer position that requires an audible voice, be organized and able to organize people quickly, and be able to react quickly and effectively to changing circumstances.
Runner: This position makes sure the Event Cards are distributed to the Timers before the event and are picked up from the Timers after the event. They are also responsible for taking Disqualification Forms from the Stroke Judges & Exchange Judges (during relays) to the Scoring Table. For the 2021 season, runners may also be asked to deliver water as needed to poolside volunteers and coaches. This is a very active position and needs someone who can be on his or her feet for a couple hours.
Scoring Table: Scorers write the official time on the Event Cards, organize the cards for data entry into the computer program, and attach Disqualification Forms to the appropriate Event Cards.
Security: Walk the perimeter of the Age Group Tent Area throughout the meet to be sure our kids are in their tents and no strangers are hanging out or causing trouble. This position is only used for the Red & White Meet since it is in the evening.
Set-Up Friday Night: This position helps with set up of pool deck equipment on Friday night prior to a home meet. This position requires heavy lifting.
Set-Up Saturday Morning: This position requires you to arrive early prior to the meet start and prior to swimmer check in. Volunteers for home meets help set up the pool equipment on the pool deck and the Age Group Tents, and help unload the equipment & tents from our transport vehicle. This position requires heavy lifting.
Starter: The Starter announces the event about to be swum, calls the swimmers to the starting blocks, and begins the race by using a tone button starter system. This position requires certification, which is provided by training from the Team Coach, and by attending a Circuit Clinic. Required to attend an Officials Clinic prior to the start of the season. This is a critical position and we are looking for several volunteers to provide backup when necessary.
Stroke Judge: This position watches the swimmers from both teams during the event to make sure they are swimming the strokes legally. Disqualification Forms are filled out and initialed by the stroke judge for swimmers who are not swimming legally. This position requires certification, which is provided by training from the Team Coach and from the Northwest Swim Circuit. Required to attend an Officials Clinic prior to the start of the season.
Teardown: This position requires you to stay past the end of the meet. For Home meets volunteers help teardown the Pool Deck Equipment and Age Group Tents. Please load the tents into our transport vehicle and the equipment into the shed. Heavy lifting is required.
Tent Parent: Hurricane swimmers sit together in their age groups during the meets and the Age Group Parent supervises the tent for a particular age group during meets; marks arms of swimmers with event/heat/lane, keeps track of swimmers between events, and gets swimmers to the Ready Bench on time with caps and goggles. For the younger age groups, this job may also involve making sure the swimmers eat, hydrate, and use the restroom at appropriate times so as not to miss their races.
Timer: Timers are responsible for using a stopwatch to time the swimmers in their event and writing it on their Event Card. This position needs someone who can stand in the sun for the extent of their shift.
Timer/Ready Bench: For the 2021 season, some of our timers will also work ready bench for relays. During the relay events, this position involves escorting the swimmers by event, heat, and lane and gets them to the starting blocks in the correct order and on time. During individual events, this position is responsible for using a stopwatch to time the swimmers in their event and writing it on their Event Card. This position needs someone who can stand for the extent of their shift.